Consultancy

If you already have a repository, our review package can help you to access and review your current workflows, practices and setup, identify changes to improve your repo and identity and plan for incorporating new ideas into your system and services:

• Analysis of digital content
  • Reviewing current digital content
  • Scoping out possible future digital content, created as born-digital or created as digitised versions of analogue originals
• Analysis and implementation of workflows
  • Reviewing existing workflows and practices, within a system and outside a system
  • Scoping out requirements for new workflows
  • Implementing updated and/or new workflows
  • Workshops with staff/key stake holders to:
    • Gather facts about existing systems and content
    • Explore and capture future plans and aspirations
    • Establish a mutually agreed scope for the project
    • Includes a report capturing the ideas, outcomes & next steps
• Use cases and requirements analysis – output in a report with analysis, list of detailed requirements and recommendations

If you want to design and implement a new repository, we can help you capture ideas, plan your approaches and help you specify a system that suits the needs of your users, your team and your organisation.

• Analysis of digital content
  • Reviewing current digital content
  • Scoping out possible future digital content, created as born-digital or created as digitised versions of analogue originals
• Analysis and implementation of workflows
  • Reviewing admin workflows to inform system design and configuration
  • Scoping out requirements for new workflows
  • Testing and implementing new workflows
• Workshops with staff/key stake holders to
  • Gather facts about existing systems you may want to integrate or work alongside with your new repo
  • Identify current content and capture future plans and aspirations
  • Establish a mutually agreed scope for the project.
  • Includes a report capturing the ideas and outcomes.
• Use cases & requirements analysis – output in a report with analysis, list of detailed requirements and recommendations

* 10% discount if subsequent new repository purchased from CoSector

If you want to know more about specific tools and/or technologies and find out the options available, we can work with you to scope out requirements and recommend some possible solutions. For this package, we are product neutral and will include products beyond our own range if they fit your needs.

• Workshops with staff/key stake holders to
  • Gather facts about existing systems and content
  • Explore and capture future plans and aspirations
  • Establish a mutually agreed scope for the project
  • Includes a summary capturing the ideas, outcomes & next steps
• Use cases & requirements analysis
• Horizon scanning, covering trends and technologies
• Desk research of the current market place, to select the options that could meet your requirements
• A final report that identifies the right technologies for you, including
  • Analysis of the current market place presenting a range of options and recommendations for a suitable technical solutions
  • Summary of pros/cons of different options and recommendations.
  • Summary of requirements that might be used as part of a future procurement
  • Recommendations for next steps
  • Can be tailored to specific needs, for example a range of prices, only including certain technology features etc.
• If appropriate, a prototype to illustrate what is possible from new technologies

To help you implement your new initiatives, we offer a package to help your transition from the old to the new.

Phase 1 – Starting from £4,000

• Review and analysis of current content and metadata to be migration ready
• Review and analysis of systems for integration
• Optional metadata workshop to review metadata and explore options, so you can make changes if required

Phase 2 – Quoted on completion of phase 1

• Planned migration project to ensure you have a timescale that suits your needs
• Robust testing and checking process on test systems ahead of the migration
• Planned integration project to ensure you have a timescale that suits your needs
• Robust testing and checking process

• Review current metadata usage, analyse and summarise findings including recommendations
• Explore options for improving metadata usage including a recommendations report
• Review proposed schemas suggested by customer for suitability for admin and system workflows/requirements
• Suggest suitable options regarding metadata standards to enhance interoperability and extensibility of systems

Technical Audit of repository – Starting from £3,000

If you have an existing EPrints or Samvera repository platform, you may wish to check the health of the code base underpinning it. We can provide an audit of your repository platform detailing and assessing any changes and customisations. We can also advise on how to reconfigure customisations and changes such that they are more robust for future migration, upgrades or changes.

• Operating system version, database version and size filesystem use
• Repository and related component versions
• Customisations
• Plugins installed
• Security profile

A report on the above details with suggestions on how to amend your repository to mitigate for any issues found

We can offer bespoke training for EPrints and Samvera and create training materials specific to your own customised installation of our repository systems. Please get in touch to discuss your requirements.