Haplo Repository

The CoSector Digital Research team have partnered with Haplo Repository to provide implementation support for institutions selecting Haplo as their institutional repository.

Haplo Repository is a modern open source repository with a flexible architecture that enables your repository to perfectly fit your institution and your research. Taking an innovative approach to established information management principles, Haplo mitigates common pain points and limitations, enabling institutions to do more with their repositories than ever before.

A single repository can manage all research outputs, including traditional scholarly publications, practice based research, and research data. Each output type can have different metadata, workflows and policies.

With integrated workflows and an intuitive user interface, Haplo streamlines processes and offers high rates of engagement with your researchers and a fully supported modern and professional repository, with no lock-in and freedom to develop, manage and self-host the repository in the future.

“Ben Summers, Technical Director at Haplo, stated: “CoSector’s extensive experience and expert knowledge of repositories, coupled with their strong service ethic make them an ideal partner for institutions moving to Haplo. We’re delighted to be working with them.”

Why Haplo?

Public Portal

Every aspect of Haplo’s public portal is customisable, from the kinds of information it displays, to the way that information is structured and presented.

Haplo’s public portal can include:

  • A fully browsable and searchable repository of research outputs and research data
  • A searchable directory of researchers
  • Listing of faculties and research groups, and the people and research outputs associated with them
  • Forms and workflows to request access to embargoed or sensitive data

Researcher Profiles

Haplo collates comprehensive, up-to-date profile records for each researcher. Researcher achievements, interests, publications, and contact details are easily kept up-to-date in a fully searchable public directory.

Researcher profiles key advantages:

  • Researchers can update their own profiles
  • Profiles are automatically populated with data from institutional systems
  • Real-time dashboards show web editors which profiles are up-to-date and complete

Submitting Research Outputs

Haplo enables researchers to self-deposit their research outputs. Researchers are presented with different metadata records for different types of output so the fields on the form are always relevant to the research being submitted. Embedded guidance notes help improve the quality of information collected.

Data harvesting – Haplo minimises manual data entry by integrating with industry standard systems. This enables researchers to harvest items directly into the repository. When harvested items are matched to an existing researcher profile, the system prompts the user to confirm or disclaim them. To speed up metadata quality checks, repository editors are given clear notices in the user interface, indicating that the record was harvested.

Datasets and non-traditional outputs – Researchers can submit all their research outputs through Haplo. Datasets, practice based research outputs, and traditional research outputs can be stored together, and all outputs related to the same research project are linked together.

Author citations – Haplo creates unique author profiles per person, not per citation.

File types – Any type of file can be stored and managed within the repository, to enable management of written outputs, non-traditional outputs such as images and videos, and the underlying data files.

Licence – Researchers can select an appropriate licence from a drop-down list of licences. The repository manager can confirm the licence or select an alternative.

Metadata – A flexible metadata schema enables the repository to accurately reflect the research in an institution making it easier to find and reuse. Haplo can represent any type of information in a single repository. It is ideal for managing datasets, traditional and non-traditional output types together, and has the flexibility to support new templates for new output types at any time.

Ingest Workflow – Repository managers efficiently process submissions ready for publication in the public repository.

Portfolios – Haplo supports the rich variety of research outputs from practice based research. With highly flexible metadata, configurable visual display, and elegant portfolio functionality, Haplo can support a wide range of outputs from practice based research.

Finding and Reusing Outputs – All of an institution’s repository can be searched to find and reuse research. Users can search Haplo Repository to find the items they want and discover relevant content. Haplo supports the indexing and search of the full text of uploaded files in all major machine-readable formats. Search result prioritisation ensures that search terms matching key fields such as title and abstract are displayed at the top of the search results list.

Managing Restricted Files – Supporting access requests enables restricted files to be managed confidently in an open repository. Haplo’s access request support enables institutions to manage requests from internal or external readers to view embargoed and restricted files

Integrations – Integration with other systems enables data to be entered once and used wherever it’s needed. Haplo supports all industry standard integrations for pushing data to and from your repository, including: OAI-PMH, Datacite DOI minting, ORCID authentication and data push.

Impact and Esteem – Evidence of the impact of research and esteem factors for each researcher can be recorded alongside researcher profiles and research outputs

Reporting – Reports provide a comprehensive real-time picture of every aspect of the repository

Audit and Version Control – A detailed audit trail and support for version control provides reassurance of the origin and integrity of all changes within the repository

Data Security – Data is kept safe in a repository where security is an integral part of the design